Data Privacy Statement

 

Introduction
This privacy policy sets out Oxfordshire Family History Society’s (OFHS’s) commitment to you in respect of how we handle your personal information under the new General Data Protection Regulations which came into force on May 25th 2018.
This general privacy policy applies to all our dealings with you. This means you can be sure that when you deal with us in any capacity your personal information will be used and protected in accordance with this policy.

  1. What information do we collect about you?
    The personal information we collect about you is made up from the information you and others give us. This includes information obtained through: your completion and submission of the OFHS membership application form or competition entries; your use of our websites and services; the purchase of products or services and our communications with you.
  2. What about sensitive information?
    We do not collect sensitive personal information about our members. We use the term “sensitive personal information” to mean information about topics such as personality and private life, racial or ethnic origin, membership of political parties or movements, or other such sensitive topics. If you are a member of the Oxfordshire DNA Project your details are held by FamilytreeDNA and their privacy statement can be found on their website www.familytreedna.com.
  3. How do we use your information?
    We will use your information for the following main purposes:

    1. for administration of your membership;
    2. to provide you with our websites and services as part of your membership benefits;
    3. to provide you with other goods and services that you order from us;
    4. for membership communications, including sending you the journal and asking for volunteers;
    5. for internal analysis;
    6. to comply with legal and regulatory requirements; and
    7. to help detect and deal with crime and unsavoury behaviour.
  4. Do we use your information for marketing purposes?
    We hate unsolicited marketing as much as you, which means we will neither market our (or others’) goods or services to you, nor give your information to third parties to allow them to market their goods and services to you.
    You tell us your preferences regarding all communications as part of the OFHS membership application. And you need not worry if, later, you change your mind since you can let us know of changes you wish to make to your contact preferences at any time and we will update our records accordingly.
  5. To whom may we disclose your information?
    We use agents and service providers (some of which may be located outside Europe) to collect, hold and process on our behalf your personal information for the purposes set out in this policy. These agents and service providers act on our instructions and will only use your information as we tell them to.
  6. We may disclose your information to third parties, including the police and other governmental bodies, as required by law or if we think the disclosure may help to detect and deal with crime and unsavoury behaviour.
  7. We will not sell your information to a third party.
  8. Right to get a copy of information
    You have the right to ask for a copy of the information we hold about you. We just ask that you allow us 28 days to respond to you given that we are all volunteers.
    If you find at any time that any of the information we hold about you is incorrect then you should promptly notify us and we will correct the inaccuracy.
  9. Do our privacy practices apply to disclosures you make to third parties?
    Please note that this policy addresses only the use and disclosure of information we collect from you. If you give your information to others, whether they are third parties that we introduce you to or third-party sites that you visit by clicking on a link on one of our websites, different rules may apply to their use or disclosure of the information you give to them. We do not control the privacy policies of third parties, and you are subject to the privacy policies of those third parties where applicable. We encourage you to ask questions before you disclose your personal information to others.

Finally – How can you contact us about privacy issues?
You can contact us about privacy issues or comment and complain about our privacy practices by emailing us at secretary@ofhs.org.uk or by writing to OFHS Secretary, c/o. Oxfordshire History Centre, St Luke’s Church, Temple Road, Cowley, OXFORD, OX4 2HT

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